Information for Students

Information on the Coronavirus for Students

Welcome to Hochschule Geisenheim University!

Dear students,

We all hope that the upcoming winter semester 2021/22 will be different from the last two “corona semesters”. After many months of digital teaching, we are looking forward to return to a more or less normal campus life, although this will still include specific hygiene and health regulations. Meeting fellow students before or after class, having a cup of coffee together, following up on a question with the teacher in person or taking the textbook out on loan in the library – pandemic-related restrictions have shown how important these personal encounters and daily routines are for students. That’s why we are very pleased to welcome you all back to Campus Geisenheim!

What will the winter semester 2021/22 bring?

The majority of courses will be offered on site – if the pandemic situation allows. However, some events such as large lectures will still take place in a hybrid format because of limited seating capacities in the lecture halls. But returning to more face-to-face courses does not mean that we are abandoning our concept of digital teaching. Over the last 1,5 years we have been able to gain valuable experience that we can build on in order to offer great synchronous and asynchronous teaching formats. Our cafeteria also reopens and Sébastien Loison and his team are looking forward to welcoming you again.

Where can you get more information?

If you have any questions, please contact your lecturers, your degree program administrators, the examination committees or the Study Organization & Examinations Office.

You may also contact the following information and support services:

In closing, I would like to quote the German poet and writer Christoph Martin Wieland who said: “Nature has given everyone the disposition to fulfil their potential, and the course of life provides more or less favorable circumstances. But it is the sole responsibility of every single one of us to unlock our talent and develop our skills.”

Keeping this in mind, I wish you all a great start to the new semester. Seize the opportunities to unlock your potential and, above all, take care and stay healthy.

Best regards,

Prof. Dr. Alexander von Birgelen
Vice-President of Academic & Student Affairs

Dealing with Suspected and Confirmed Corona Infections, Entry/Return from High-Risk Areas

Travelling to Germany from Abroad - International Students and Guests

A summary of all entry and travel restrictions can be found here: www.zusammengegencorona.de/informieren/alltag-und-reisen/reisen/

The website provides information on:

  • obligation to undergo COVID testing when entering the country
  • designation of risk areas/high-risk areas
  • digital registration on entry
  • exemptions for vaccinated travellers

Before arrival, please read the latest information on the current classification of the area from which you enter. The latest classification is available on the webpage of the Robert Koch Institute (RKI)

Please note that your vaccination certificate will only be accepted if you have been fully vaccinated with a vaccine approved in the EU. The officially approved vaccines are listed on the Paul Ehrlich Institute (PEI) website.

It is expected that no trips to countries outside Germany will be undertaken if the Federal Government has classified the country as a high-risk area and it is not urgently necessary.

If you have questions, please contact International(at)hs-gm.de.

Information about federal regulations on mandatory Corona tests for people entering the country::
https://www.bundesgesundheitsministerium.de/service/gesetze-und-verordnungen/guv-19-lp/coronaeinreisev.html

Federal government information for travelers and commuters:
https://www.bundesregierung.de/breg-de/themen/coronavirus/faq-reisen-1735032

The current German Foreign Office travel warnings:
https://www.auswaertiges-amt.de/de/ReiseUndSicherheit/reise-und-sicherheitshinweise

Important information provided by the Robert Koch Institute and recommended action for people entering Germany:
https://www.rki.de/DE/Content/InfAZ/N/Neuartiges_Coronavirus/Transport/BMG_Merkblatt_Reisende_Tab.html

Information on the designation of international risk areas by the Federal Foreign Office, BMG and BMI
https://www.rki.de/DE/Content/InfAZ/N/Neuartiges_Coronavirus/Risikogebiete_neu.html

Study and Teaching

Hygiene Measures and Regulations for the Winter Semester 2021/22

The following regulations apply for the upcoming winter semester 2021/22

  • The so-called 3G rule applies for all courses (vaccinated, recovered, tested).
  • Wearing a mask is mandatory in all buildings and during courses because we will use 50 % of the seating capacities which means that the required minimum distance of 1.5 meters cannot be kept.
  • If the minimum distance can be observed and all students are checked according to the 3G rule (i.e. everyone is either fully vaccinated, recovered or tested), face masks can be taken off.
  • Teaching staff is permitted to remove the mask in the lecture hall/ classroom if they keep a minimum distance of 1.5 m to others.
  • Students are required to use the LUCA app for registration and contact tracing (or fill out a contact tracing form). QR codes and forms are provided in all lecture halls/classrooms.
  • University staff will check students for compliance. If people do not comply with these rules, the university will excercise its right to ban these people from the building. All staff members with supervisory functions (Occupational Health and Safety, teaching staff, etc.) are authorized to do so
  • Different regulations might apply in the canteen, which will be communicated by the Student Services (Studentenwerk) > see postings
Support Services

Feel free to contact us for any questions and problems concerning your studies, and we will try our best to help you. Please note that consultations on campus take place in exceptional cases only and in strict compliance with hygiene regulations (Hygiene Guidelines for Meetings in MTH). In addition, we are happy to provide advice online or on the phone. Please make an appointment with your contact person. 

 

Hochschule Geisenheim University

AStA

General Support

Se­mes­ter­ Da­tes

Start of teaching is on October 18, 2021.  There are no no classesbetween December 23, 2021 - January 2, 2022. Teaching ends on January 28, 2022

 

Official start of the semester: October 01, 2021
Start of teaching: October 18, 2021
No teaching between December 23, 2021 - January 2, 2022
End of teaching: January 28, 2022
End of semester: March 31, 2022

Classes / Face-to-Face Teaching in the Winter Semester 2021/22

The Hessian Ministry of Higher Education, Research and the Arts (HMWK) has published a strategic paper on "Teaching at Hessian Universities in the Winter Semester 2021/22" ("Lehrbetrieb an den hessischen Hochschulen im Wintersemester 2021/2022“). The universities, however, are responsible for the individual implementation of these general guidelines.

According to the paper, all kinds of university courses - such as seminars, lectures or lab courses - can be offered on site if distance and hygiene regulations are adhered to. The room's limited seating capacity must also be taken into account and, if necessary, a specific hygiene concept must be developed. Priority is given to seminars, practical courses and excercises, which will take place in small groups on site. 

Strategic paper of the Hessian Ministry of Higher Education, Research and the Arts: https://wissenschaft.hessen.de/sites/default/files/media/hmwk/grundsatzpapier_lehrews_2021_22.pdf (in German only)

 

Practi­cal Exercises and Ex­cur­sio­ns

 

Events such as lab exercises, excursions, etc., in which attendance is a mandatory prerequisite for achieving the learning objectives, e.g. due to the use of equipment on site, can be carried out in accordance with the hygiene concepts.


For excursions, the usual approval procedure must still be followed (your lecturer will inform you).

If necessary, the examination boards can determine alternative forms for corresponding study components.

Winter Semester 2021/22 Examinations

Examination dates for the current examination period, date 1 in the winter semester 2021/22, will be published in the week between October 18 - 24, 2021

As usual, examination schedules can be found here under 'specific information' for your degree program.

Examinations are taking place under strict hygiene regulations; please read them before the examinations - info here.

Please note that, due to external developments, there may be changes in our planning so please check the website of the Study Organization & Examinations Office regularly as it provides the most up-to-date information relevant for all students during the exam period.

Schedule

Examination Period 1 Winter Semester 2021/22 (resit exams summer semester 2021):

  • Monday, October 25, 2021 – Friday, December 03, 2021

Examination Period 2 Winter Semester 2021/22 (main examination date for the winter semester 2021/22)

  • Friday, January 28, 2022  – Friday, February 11, 2022
     
  • Final oral examinations (Kolloquium) / thesis defense
    Monday, February 07, 2022 – Thursday, February 10, 2022

Please note that, depending on the course of the pandemic, we might have to extend the examination period and schedule 1-2 additional weeks.

 

If you have any questions please contact the head of your degree program.

Oral Examinations / Video Conferences

  • In general, oral examinations are possible if hygiene concepts are adhered to.
  • The Examination Committee may approve special forms of examinations in the winter semester 2021/22, for example video conferences. In case of video conferences, it must be ensured, among other things, that all participants agree to this form of examination, that the identity of the examinees can be established by means of an identification card, that they alone in the room and that no aids other than those permissible are used.
  • If examiners or students belong to a risk group or cannot be present due other significant reasons, there is the possibility (if approved by the relevant Examination Committee) to conduct the oral examination as a video conference. It must be ensured that all parties involved agree to this form of examination, that the video conference is managed by the examiner(s) and conducted using a secure service, that the identity of the examinee can be established by video image and showing an official identification document, that he/she is alone in the room and no unauthorized aids are used, and that an examination protocol is drawn up in the usual manner. The explanation of the examination evaluation to the examinee is given orally during the video conference. If the candidate fails, he/she confirms orally that the evaluation has been explained to him/her. In the event that the examination has to be cancelled for technical reasons, the examination is considered not taken. This is determined by the examiner or the Head of the Examination Committee. If this procedure is not wanted, the examination may have to be postponed to a later date.

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Safety Concept for Examinations

  • The 3G rule (vaccinated, recovered, tested) applies in all buildings and for all examinations and courses
  • Information on COVID testing is available at https://www.corona-test-hessen.de/, further information for students are provided here: https://www.hs-geisenheim.de/corona-virus/studierende-coronainformationen/
  • Wearing a mask is mandatory in all buildings, also during exams and courses, because we will use 50 % of the room's seating capacity, which means that a minimum distance of 1.5 m cannot be kept.
  • Students are required to use the LUCA app for registration and contact tracing.
  • All students have been assigned pre-determined lecture halls. Students cannot choose the lecture hall on their own. Your lecturer will inform you of the assigned lecture hall beforehand.
  • The designated seats are to be taken, remaining seats must stay empty.
  • General distance regulations apply when entering and leaving the lecture halls.
  • Sanitary wipes are provided in front of the examination room. Please use them to clean your seat and table.
  • Hygiene regulations of the RKI must be adhered to (sneeze etiquette, hand hygiene).
  • Trips to the toilet should be kept to a minimum, if possible. The safety concept for toilet facilities must be observed (Please see notices posted in the toilets).

Additional Information from the Study Organization & Examinations Office

Risk groups

If students belong to a risk group, they can withdraw from the examination attempt – as in case of illness – with a doctor's certificate. The obligatory registration for the next attempt remains unaffected. The doctor's certificate must be submitted to the Study Organization & Examinations Office within the commonly known period.

Students who do not wish to sit the exam because they share a household with people who belong to a risk group may contact their degree program administrator to find a suitable solution.

Mandatory exam registration

If you are obliged to take an exam (mandatory attempt) and feel that you are unable to adequately prepare for it due to the corona pandemic and its implications, please also contact your degree program administrator.

For further questions, please contact the Study Organization & Examinations Office or check the Website

Use of the Cafeteria (Mensa)

The Mensa is re-opening in Corona mode! "To go" or "Eat-in"

The cafeteria will open again on October 18. Since the necessary distance can be assured, the 3 G rules (vaccinated, cured, tested) will not be controlled by the operator of the cafeteria, the student union. However, important is:

  1. Students will only have access with their Studi-Card. Please remember to carry the card with you in case of control;
  2. Staff will only have access through the State public transport ticket or any other proof of employment at the University. Please carry a valid document with you.

We ask that all students, staff and guests follow the following rules in the Mensa:

  • A face-mask is to be worn when entering and leaving, as well as at the counter
  • Keep a distance of 1.5 m to others
  • QR-Code or paper form registration! (not for To Go!)´
  • No self-service!!!

Food, trays, and cutlery will be handed out at the counter!

Please check the room capacity on the monitors and info-pages, and avoid creating crowds!

Information about the Mensa

Internship and Vocational Semesters (BPS)

The Internship and Vocational Semester (BPS) Advisors are happy to help you with any questions regarding BPS.

Please contact them if you need assistance or your BPS must be postponed or split. We know that companies can only offer internships or vocational semesters under difficult circumstances. Please stay in touch with us to find individual solutions.

 

 

Stays Abroad
  • Stays abroad are generally possible. The current pandemic can lead to short-term changes however, and it is therefore strongly recommended that, before beginning a stay abroad, you should inform yourself about the entry and residence conditions of the respective host country as well as the requirements and general conditions of the host institution.
  • Staff members should also inform themselves about the university's guidelines on business trips.
  • Furthermore, we recommend that you regularly check the websites of the Foreign Office and the host institution for information.
  • Students who are required to complete mandatory stays abroad should contact the respective examination committee.
  • Postponing the stay is possible in most cases. Whether an approved scholarship has to be repaid in case of early termination or non-appearance has to be checked in each individual case or depends on the requirements of the respective scholarship provider.
  • If you have successfully applied for an exchange place, you can use the online services of the host university. In many cases, it is also possible to combine classroom and online teaching and can be financially supported.
  • If you have any questions, the International Office  team will be happy to help you.

 

 

Library

Due to the current Corona Regulation, the library is required to reduce the number of visitors to its facilities. Nevertheless, the Library Team wants to continue to support you as much as possible by providing the following services:

  • The library is open for users from 9 a.m. to 3 p.m. Monday to Friday with limited services. Please go to our website for up-to-date information on our opening hours (https://www.hs-geisenheim.de/bibliothek/). Wearing a mask is mandatory when entering the library. Please also note possible access restrictions and distance rules.
  • During the opening hours the Library Team can be reached for information and enquiries (including extending borrowed media) via the usual channels: by e-mail Auskunft-Bibliothek(at)hs-gm.de, phone 06722 502 261 and WhatsApp 0171 10 27 571.
  • Books from the University Library collections can be pre-ordered by sending an e-mail to Auskunft-Bibliothek(at)hs-gm.de. The books will be available for collection at the counter during the above mentioned opening hours.
  • For returns, please use the box at the library entrance.
  • Three workstations have been installed in the Foyer of the campus building where you can access the Campus WiFi on your own devices, use the online services on site or view other literature. The workstations are spaced far apart and hand sanitizers are provided. The workstations and workrooms in the library cannot be used.
  • Library staff supports you in your book searches and handle your research requests.
  • The student printer can be used for copying/printing purposes via USB flash drive.
  • Tutorials on researching and managing literature using Citavi are available. Tutorials can either take place in the library facilities and are limited to one person or as a webinar.
  • Hochschule Geisenheim University's e-learning platform (Ilias) also features online courses on how to use the library and literature research.
  • Due to the restricted inter-library lending service of the HeBIS network, employees and students are being assisted in finding and implementing alternatives to inter-library borrowing.
  • Library staff also provides assistance in accessing online media.
  • New literature will be ordered where possible and subsequently made available.
  • The copying and sending of ordered journal tables of contents and journal articles to employees will continue.

Should you have any questions or require further assistance, please contact the Library Team using the channels mentioned above.

We are using the Luca app for digital contact records!

The Luca app is a comprehensive solution for digital contact tracing. In addition to testing and vaccinations, it helps to combat the spread of the corona virus as it identifies contacts with infected persons in line with data protection regulations and helps to break the chain of infections.

Please use the Luca app or the provided forms when you are on campus.

 

Hy­gie­ne and Protection Measures

Staff members are required to provide proof of 3G status

As of November 24, 2021 all staff members working at Hochschule Geisenheim University (or other organizations and companies) must provide proof of their 3G status (vaccinated, recovered, tested negative), which must be checked and documented pursuant to Section 28 b Infection Protection Act.

The heads of departments are responsible for verifying the 3G status of their staff members.

Checking the 3G status will require some extra work at first. However, vaccination or recovery certificates must only be verified and documented once. Test certificates must be checked daily. Occupational Health and Safety is entitled to check the proper documentation.

Tests must be carried out before starting to work and do NOT count as working time. Self-tests are also accepted if they are performed at the workplace and under supervision. The result must be documented. The university provides two self-testing kits per person per week. Additional tests must be purchased by the employee or must be performed by official testing centers. Results of self-tests that have been performed without supervision are not accepted.

Supervisors who are neither vaccinated nor recovered must also perform a daily self-test under supervision, or present proof of a negative test result carried out by an official testing center.

In the University Presidents’ Meeting on November 19, 2021, the Hessian Ministry of Science and the Arts emphasized that individuals who are unwilling to perform a test violate their official duties will have to face consequences under civil service law.

Vaccinated and recovered staff members are advised to perform regular tests (by means of the provided self-testing kits). The results of these voluntary tests must not be documented.

If the test result is unclear, please repeat the test.

Access to Campus Buildings/Lecture Halls for Students

Students (and visitors/ guests) can access university premises only with a valid 3G certificate. They are required to carry one of the following documents if they enter a campus building or facility:

  • Digital proof of vaccination or vaccination certificate confirming that the person is fully vaccinated with a vaccine approved in the EU (BioNTech, Moderna, AstraZeneca and Johnson& Johnson) and that at least 14 days have passed since the final dose
  • Digital or written proof that the person has recovered from COVID 19 no longer than 6 month ago.
  • Negative test result (PCR or antigen test), carried out by an authorized test center. Antigen tests are valid for 24 hours, PCR tests are valid for 48 hours. Approved tests are carried out by doctors, pharmacies or test centers: https://www.corona-test-hessen.de/

Proof of your 3G status must be carried at all times when entering a building or campus facility, and has to be presented to staff members, teachers or security staff upon request. If students cannot present the required proof, they have to leave the premises immediately. The university also reserves the right to take further steps.

Contact Data Collection

1. In teaching areas on the campus, contact data will be collected in classes, exams, and other study-related events such as admissions events as well as when using work stations in libraries, or using practical, PC and learning rooms. At events over several days, contact details will be collected each day. Collecting contact data is mandatory and a prerequisite for participation in classroom events and the use of the above-mentioned facilities. The name, address and telephone number of the participants as well as the title of the event will be recorded for the sole purpose of enabling the tracking of infections. The contact data is recorded using an electronic system (www.luca-app.de/) or form. For data protection reasons, one form per person must be filled out and submitted to the organizer. The contact data collection forms will be kept by the organizer until the deadline expires. The data is to be kept for the duration of one month from the beginning of the event, protected from third-party access by the responsible health or public order office, and is to be transmitted to them on request or deleted or destroyed securely and in accordance with data protection regulations immediately after the deadline has expired.

Students: If you do not have a smartphone or have forgotten it and you can therefore not use the luca app, your fellow students can also submit your contact data (as a guest entry). In addition, it is also possible to submit contact data in paper form. Contact forms are available in all teaching rooms.

Lecturers: Please do not forget to register yourself. The forms available in the lecture halls and seminar rooms are to be handed out to students who were unable to register by smartphone. After the end of the event, the forms are to be collected in DIN A5 envelopes (with the date, place and name of the event written on it), which are also available in the room, and sent by in-house mail to P3 - Event Management; in addition, marked mailboxes will be hung up on campus. Any questions regarding QR codes and paper forms should be directed to veranstaltungen(at)hs-gm.de or the Info Point (tel. -100)

Guests and External Visitors: For persons who do not have a smartphone or have forgotten it, contact data can also be collected online by other guests (guest list) or by using paper forms. Contact forms are provided in all lecture halls and seminar rooms.

Contact Among Each Other
© WHO

In buildings and also on campus, it is important to ensure that people have as little direct contact with each other as possible or that their contact is reduced to a minimum. Contact in rooms of the university, during breaks or other activities is to be kept to a minimum. Physical contact, such as shaking hands is to be avoided.

In the case of unavoidable direct contact, additional protection must be ensured! At consultation and information areas with personal contact, where the safety distance of at least 1.5 meters cannot be maintained, protective screens are provided.  Where such screens are not available and the minimum distance cannot be maintained, mouth-nose coverings must be worn.

At all times a minimum distance of at least 1.5 meters ("safety distance") must be maintained from other people in all directions, including on entry, when sitting and moving about. Where this is not possible, alternative protective measures (e.g. mouth-nose coverings) must be observed. The safety distance must be maintained in all university owned and rented buildings, parts of buildings and on the entire campus of Hochschule Geisenheim University!  Measures such as barriers, markings or access regulations are to ensure that the distance is maintained. All members of the university, users and guests are obligated to observe the measures for maintaining the safety distance. The safety distance must also be maintained when entering and leaving buildings and rooms and in queues. Group formations in buildings and on the premises are to be avoided.

Mouth and Nose Coverings
© WHO

Covering your mouth and nose is mandatory in all buildings of Hochschule Geisenheim University (also in all 'traffic' areas and in lecture halls). Traffic areas include corridors, entrance areas, stairs and elevators. Wearing a  face mask is not required at the workplace if the room is used by only one person, or if the minimum distance of 1.5 m can be kept at all times. If distance requirements (1.5 meters) cannot be observed during joint work sessions or business travelling, wearing a FFP2 face mask or surgical mask is mandatory. In general, these items are intended for single use, but can also be re-used after drying. This regulation applies to all areas and activities at the university, in buildings, outdoors and in vehicles. The use of plastic face protection shields without wearing a mouth and nose covering is not permitted inside campus buildings.

Teaching staff may remove the mask once they have reached their seats in the lecture hall.

It is recommended, if possible, to take a break from wearing a mouth and nose covering or surgical mask after 3 hours (75 minutes in case of FFP2 masks), ideally for a period of at least 30 minutes.

 

Ventilation

In order to protect against infection, interiors should be supplied with as much fresh air as possible. This is one of the most effective methods of removing potentially viral aerosols from indoor spaces.

Fresh air ventilation

The simplest form of ventilation is window ventilation. Impact ventilation, where windows are opened fully, must take place before or at the beginning of the event and then at regular intervals. A ventilation period of 3 to 10 minutes is recommended. Even more effective (if possible) is cross-ventilation via opposite windows.

The time interval for ventilation depends on the size of the room, the number of people, activities (normal speaking or e.g. choir singing) and the available window area. The SARS-CoV-2 occupational safety rule of the BMAS recommends ventilation after 60 minutes for offices and after 20 minutes for meeting rooms.

We are using the Luca app for digital contact records!

The Luca app is a comprehensive solution for digital contact tracing. In addition to testing and vaccinations, it helps to combat the spread of the corona virus as it identifies contacts with infected persons in line with data protection regulations and helps to break the chain of infections.

Please use the Luca app or the provided forms when you are on campus.