On these pages you will find questions and answers from our university regarding the Corona pandemic. The information will be continually updated in accordance with the Crisis Management Team.
Last Update: January 26, 2022
IMPORTANT NOTICE: all information will be sent to your email account @hs-gm.de or @mail.hs-gm.de. We therefore recommend you check the account daily.
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Crisis Management Team
In buildings and also on campus, it is important to ensure that people have as little direct contact with each other as possible or that their contact is reduced to a minimum. Contact in rooms of the university, during breaks or other activities is to be kept to a minimum. Physical contact, such as shaking hands is to be avoided.
Wearing a mouth and nose covering is recommended in publicly accessible areas. However, wearing a mask is not required in areas which cannot be accessed by the public, e.g. office spaces, if a minimum distance of 1.5 m to other people can be respected. The recommendation also applies to visitors, so please pass on this information.
Teaching staff may remove the mask while teaching.
It is recommended, if possible, to take off the mask after 3 hours (75 minutes in case of FFP2 masks), ideally for a period of at least 30 minutes.
In order to protect against infection, interiors should be supplied with as much fresh air as possible. This is one of the most effective methods of removing potentially viral aerosols from indoor spaces.
Fresh air ventilation
The simplest form of ventilation is window ventilation. Impact ventilation, where windows are opened fully, must take place before or at the beginning of the event and then at regular intervals. A ventilation period of 3 to 10 minutes is recommended. Even more effective (if possible) is cross-ventilation via opposite windows.
The time interval for ventilation depends on the size of the room, the number of people, activities (normal speaking or e.g. choir singing) and the available window area. The SARS-CoV-2 occupational safety rule of the BMAS recommends ventilation after 60 minutes for offices and after 20 minutes for meeting rooms.
A summary of all entry and travel restrictions can be found here: www.zusammengegencorona.de/informieren/alltag-und-reisen/reisen/
The website provides information on:
Before arrival, please read the latest information on the current classification of the area from which you enter. The latest classification is available on the webpage of the Robert Koch Institute (RKI)
Please note that your vaccination certificate will only be accepted if you have been fully vaccinated with a vaccine approved in the EU. The officially approved vaccines are listed on the Paul Ehrlich Institute (PEI) website.
It is expected that no trips to countries outside Germany will be undertaken if the Federal Government has classified the country as a high-risk area and it is not urgently necessary.
If you have questions, please contact International(at)hs-gm.de.
Information about federal regulations on mandatory Corona tests for people entering the country::
Federal government information for travelers and commuters:
The current German Foreign Office travel warnings:
Important information provided by the Robert Koch Institute and recommended action for people entering Germany:
Information on the designation of international risk areas by the Federal Foreign Office, BMG and BMI
Rules and regulations for the summer semester 2022:
Feel free to contact us for any questions and problems concerning your studies, and we will try our best to help you. Please note that consultations on campus take place in exceptional cases only and in strict compliance with hygiene regulations (Hygiene Guidelines for Meetings in MTH). In addition, we are happy to provide advice online or on the phone. Please make an appointment with your contact person.
Hochschule Geisenheim University
Events such as lab exercises, excursions, etc., in which attendance is a mandatory prerequisite for achieving the learning objectives, e.g. due to the use of equipment on site, can be carried out in accordance with the hygiene concepts.
For excursions, the usual approval procedure must still be followed (your lecturer will inform you).
If necessary, the examination boards can determine alternative forms for corresponding study components.
For detailed information about your exam dates, please go to the website of the Examinations Office: https://www.hs-geisenheim.de/en/studies/students/examination-administration/ -> Specific information about your degree program -> select your program.
Please note that, due to external developments, there may be changes in our planning so please check the website of the Study Organization & Examinations Office regularly as it provides the most up-to-date information relevant for all students during the exam period.
Regarding examinations in the summer semester 2022, the same hygiene regulations apply as for courses (see https://www.hs-geisenheim.de/index.php?id=2386). According to the “Message from the President regarding the Corona Virus (LIX), wearing a mask is still mandatory in all HGU buildings for the time being but the so-called 3G rule has been lifted.
Important information on final examination attempts – free attempt regulation has expired:
As of the summer semester 2022, the “Regulation to address the impacts of the SARS-CoV-2 pandemic in higher education” no longer applies, i.e. there are no more COVID-related free examination attempts.
If you do not pass an exam at the final attempt in this first examination period of the summer semester 2022, your attempt will be counted and entered as “failed” (grade 5.0) in QIS.
Absence from an exam due to illness:
As of the summer semester 2022, the pre-COVID regulations for withdrawing from an exam due to illness re-enter into force. For further information, please go to:
https://www.hs-geisenheim.de/en/studies/students/examination-administration/ -> General Information -> Examinations (registrations, notification in case of illness, attempted cheating)
If you have any questions please do not hesitate to contact your degree program administrator.
Written and oral examinations:
Examination period 1 summer semester 2022 (re-sit exams winter semester 2021/22):
Examination period 2 summer semester 2022 (main examination period):
Colloquium – Thesis Defense:
The Internship and Vocational Semester (BPS) Advisors are happy to help you with any questions regarding BPS.
Please contact them if you need assistance or your BPS must be postponed or split. We know that companies can only offer internships or vocational semesters under difficult circumstances. Please stay in touch with us to find individual solutions.
Events such as conferences, meetings and further education events are not authorized at the moment.
Contact: Julia Baumberger veranstaltungen(at)hs-gm.de
Limited Room Capacities
Curricular face-to-face courses during the winter semester starting on November 2, 2020, and written examinations of the winter semester until the end of March 2021 are prioritized with regard to the allocation of rooms. Due to limited room capacities - only 20 % of the original seats are available - these courses and examinations cannot be carried out on campus in most cases. As an alternative, the organizer may use external rooms / rentals.
Hygiene Concept Required
For questions on how to draw up a hygiene plan, you may seek personal advice by contacting Occupational Safety and Health Management. The responsibility for the creation and implementation of a hygiene concept / risk assessment lies with the organizer. Measures to reduce the risk of infections and to track contact data must be observed.
Priorities in Room Allocation
Written examinations in the summer semester until the end of October, introductory courses for first-semester students in the last two weeks of October as well as curricular face-to-face courses during the winter semester starting on November 2 are prioritized with regard to the allocation of rooms.
Avoiding Possible Costs
The further development of the pandemic situation is unpredictable. In some cases, local or regional lockdown measures have to be expected. In order to avoid potential costs due to short-term cancellations, alternatives such as online formats shall be considered when planning an event.
For the time being, no larger public events should take place.
According to the regulations of the Corona Protection Ordinance, public events with a smaller number of participants, such as small award ceremonies, presentations or similar events may take place provided that only vaccinated or recovered persons are allowed to attend (as defined by para. 2, No. 2 and 3 or No. 4 and 5 of the COVID-19 Protective Measures Exemption Ordinance). Additionally, these persons have to present a negative test result that has been carried out no longer than 24 hours ago as defined by para. 2, No. 7 of the COVID-19 Protective Measures Exemption Ordinance. Persons who cannot get vaccinated due to medical reasons, and pupils who take part in regular testings at school pursuant to para. 3 section 1, No 5 are exempt from this regulation. The number of participants should be reduced to an absolute minimum.
The instructions for handling the coronavirus in the business area of the HMWK must be observed. Furthermore, the primary objective is to maintain the proper functioning of the state government and its departments and agencies. The instructions therefore focus on the state’s duty to protect the health of its employees.
In light of the current pandemic situation, state employees are expected to observe the regulations as defined by section 1, Corona Protection Ordinance, and comply with the guidelines provided by the Robert Koch Institute.
Link in German:
3G Regulations in the workplace (§ 28b Infection Protection Act, IfSG)
Pursuant to the amendment of the German Infection Protection Act (Infektionsschutzgesetz, IfSG), new regulations for infection control in the workplace have been introduced. The employer is responsible for monitoring compliance. Employers and employees have to carry proof of their vaccination or recovery status or a current negative COVID test result when entering the workplace.
For more detailed information please see the current version of § 28b IfSG. The regulations apply until March 19, 2022.
If employees who are more likely to suffer from a severe COVID-19 infection cannot work from home, employers must explore all options in relation to hygiene and distance regulations to enable them to work in the office. Employees concerned must provide a medical certificate which proves that they belong to a risk group. The costs to obtain such a certificate must be borne by the employees themselves.
In particular, employers must consider if employees affected can be given an individual office, work during off-peak hours or be reassigned to alternative duties.
The medical certificate has to be presented to the superior for information purposes. The original must be sent to HR & HR Development. Superiors are not authorized to make a copy of the certificate. After the end of the pandemic, HR will destroy all doctor's certificates immediately and in compliance with data protection laws.
If neither working from home nor working at your workplace is possible, plus hours in the flexitime account or other overtime hours need to be used.
If all of the above possibilities are exhausted or are not possible, paid leave of absence from work can be considered in exceptional cases on the basis of an occupational medical examination within the framework of dutiful discretion, and after weighting up the duty to maintain proper operational functioning and the duty to have regard for the welfare of officials. In these cases, please contact HR & HR Development.
If the nursery, child care facility or school is closed due to infection prevention measures, employees with children under 12 years of age can be allowed to work at home for home care reasons. The home office agreements already made continue to apply.
In exceptional cases, leave of absence from work or service with continued payment of remuneration may be granted for periods outside school holidays or closing times if
The same applies to the care of a close relative in need of care if the day care facility closes due to infection prevention measures or admission is not possible.
If all of the above possibilities are exhausted or are not possible after consultation with superiors, paid leave of absence from work may be considered. In that case, please contact HR & HR Development.
For detailed information, for examples on the conditions to claim child sickness benefit (Kinderkrankengeld), please go to the website of the Federal Ministry for Family Affairs, Senior Citizens, Women and Youth: https://www.bmfsfj.de/bmfsfj/aktuelles/alle-meldungen/kinderkrankengeld-wird-ausgeweitet/164738 (information provided in German)
An English-language explanation of the child sickness benefit (Kinderkrankengeld) can be found on the following website:
HGU employees are supposed to work from home until further notice, provided that their task and duties and their technical equipment qualify for mobile work and their presence in the workplace is not required (HomeOfficeCorona). If employees must be present in the workplace due to the nature of their tasks and duties or in order to ensure proper service operations, measures shall be taken to reduce the number of contacts among employees to a minimum.
When working from home, please bear in mind that you are obliged to protect confidential data and information so that third parties do not have access.
Employees can work from home if the following criteria are met:
Respective superiors are responsible for proper service operations.
The instructions for handling the coronavirus in the area of responsibility of the Hessian Ministry of Science and the Arts (Dienstanweisung zum Umgang mit dem Corona-Virus im Geschäftsbereich des HMWK), dated November 30, 2021, remain unaffected.
Self-test kits are provided to employees in accordance with the SARS-CoV-2 Occupational Health and Safety Regulations. Please contact Occupational Safety and Healthcare Management for further information.
Hygiene regulations for working on campus
Surgical masks or face masks of the protection classes FFP2, KN95, N95 or similar without integrated exhalation valve must be worn in all HGU buildings. This does not include workspaces that are not accessible to the public, provided that a distance of 1.5 m from others can be safely maintained.
Below you will find some information (in German) regarding occupational safety and corona provided by the German Statutory Accident Insurance.
For questions concerning occupational safety and corona, feel free to contact the Department of Occupational Safety and Healthcare Management.
In general, employees cannot claim overtime when they are working from home. Exceptions can only be made in individual cases if the current pandemic-related workload requires overtime.
Official meetings and committee meetings may be held indoors with a maximum of 25 participants and in compliance with enhanced hygiene standards. However, meetings should be reduced to a minimum. Please observe the regulations provided by the SARS-CoV-2 Occupational Health and Safety Ordinance, which stipulates that if several people are in the same room at the same time, each person must have a minimum of 10 square meters, if this is compatible with the assigned tasks. If necessary, the Department of Occupational Safety and Healthcare Management provides surgical face masks or FFP2 masks.
How can I protect myself and others during meetings?
In case of illness, all employees have to report sick on the first day of illness. From the 4th calender day onwards, a sick note is required.
Further training should take place digitally (webinars) if possible. In case digital alternatives are not possible, urgently required trainings may take place face-to-face in compliance with applicable hygiene and distance regulations.
Participating in external trainings is possible if hygiene and safety standards are adhered to. Regulations for business trips must be followed.
Selection interviews may take place in the usual face-to-face setting again if hygiene standards, as outlined in the Instructions for Handling the Corona Virus, are adhered to. This also applies to interviews as part of appointment procedures.
Interviews may also take place in a digital form. For important information on digital interviews, please get in touch with the responsible departments beforehand.
Infographics and printable templates for offices, meeting rooms, home office, etc.
Information provided by the Hessian Ministry for Social Affairs and Integration (available in different languages):
The Corona Warning App is available for downloading since June 16, 2020. The App issues a warning anonymously and quickly if you have been near an infected person. The more people use the Corona Warning App, the faster chains of infections can be broken in the future. For the most important information about the app, please refer to the following website of the Federal Ministry of Health: https://www.zusammengegencorona.de/en/