Dealing with the Corona Pandemic - FAQs

Dealing with the Corona Pandemic - FAQs

On these pages you will find questions and answers from our university regarding the Corona pandemic. The information will be continually updated in accordance with the Crisis Management Team .

  • Special hygiene and protection measures
  • Entry / return from high-risk areas, dealing with suspected corona cases and infections
  • Studying and teaching
  • Conferences and extra-curricular events
  • Rules for staff
  • Information sources and downloads

Important Contacts

IMPORTANT NOTICE: all information will be sent to your email account @hs-gm.de or @mail.hs-gm.de. We therefore recommend you check the account daily.

Reporting an infection
Corona(at)hs-gm.de
+49 6722 502 285

Rooms / cleaning / technical
haustechnik(at)hs-gm.de

Contact data collection system
veranstaltungen(at)hs-gm.de

Crisis Management Team
krisenstab(at)hs-gm.de

Communication
kommunikation(at)hs-gm.de

 

 

Hy­gie­ne and Protection Measures

Hygiene Concept for Teaching in Winter Semester 2020/21

The Hessian Ministry of Higher Education, Research, Science and the Arts (HMWK) has defined the winter semester 2020/21 as a hybrid semester with a combination of digital and face-to-face teaching, with the individual universities responsible for the organization.

In contrast to the previous summer semester, all types of university courses can thus be held again in the winter semester, taking into account the distance and hygiene rules, limited seating capacity and, if necessary, the creation of specific hygiene concepts. Responsibility for compliance with the rules lies with the respective lecturers.

In general, the entire teaching should be offered digitally. Exceptions apply similarly to the summer semester (lab exercises, excursions, sports). The digital courses ensure that all students can continue their studies, even if they cannot or are not allowed to enter the university, either individually or as a group.

The Federal Centre for Health Education (BZgA) recommends that, as in the case of influenza and other respiratory diseases, people should protect themselves from transmission of the corona virus by keeping a distance of at least 1.5 metres from the sick, washing their hands regularly and thoroughly, and by observing coughing and sneezing 'etiquette'. Detailed hygiene recommendations can be found at www.infektionsschutz.de/coronavirus-sars-cov-2.html. Rooms must be ventilated regularly. Regular airing is also good for hygiene, as it reduces the number of fine droplets containing pathogens that may be present in the air.

 

Contact Data Collection (e-guest or form)

1. In teaching areas on the campus, contact data will be collected in classes, exams, and other study-related events such as admissions events as well as when using work stations in libraries, or using practical, PC and learning rooms. At events over several days, contact details will be collected each day. Details will also be collected in dining facilities and other facilities with visitors, with the exception being for takeaway food and beverages. Participation in the collection of contact data is obligatory and a prerequisite for participation in classroom events and the use of the above-mentioned facilities. The name, address and telephone number of the participants as well as the title of the event will be recorded for the sole purpose of enabling the tracking of infections. The contact data is recorded using an electronic system (www.e-guest.de) or form. For data protection reasons, one form per person must be filled out and submitted to the organizer. The contact data collection forms will be kept by the organizer until the deadline expires. The data is to be kept for the duration of one month from the beginning of the event, protected from third-party access by the responsible health or public order office, and is to be transmitted to them on request or deleted or destroyed securely and in accordance with data protection regulations immediately after the deadline has expired.

Students: If you do not have a smartphone or have forgotten it and you can therefore not use the e-guest app, your fellow students can also submit your contact data (as a guest entry). In addition, it is also possible to submit contact data in paper form. Contact forms are available in all teaching rooms. If you have problems using e-guest, please contact info(at)e-guest.de or tel. 02161-9043180. Please include details of the appliance version, the operating system version, and the error message in your email.

Lecturers: Please do not forget to register yourself. The forms available in the lecture halls and seminar rooms are to be handed out to students who were unable to register by smartphone. After the end of the event, the forms are to be collected in DIN A5 envelopes (with the date, place and name of the event written on it), which are also available in the room, and sent by in-house mail to P5 - Event Management; in addition, marked mailboxes will be hung up on campus. Any questions regarding QR codes and paper forms should be directed to veranstaltungen(at)hs-gm.de or the Info Point (tel. -100)

Guests and External Visitors: For persons who do not have a smartphone or have forgotten it, contact data can also be collected online by other guests (guest list) or by using paper forms. Contact forms are provided in all lecture halls and seminar rooms.

2. At internal staff meetings, minutes should be taken and kept for four weeks, in which the participants are recorded, with online participation identified. External participants are to be recorded with first name, surname and telephone number.

 

 

Contact Among Each Other

In buildings and also on campus, it is important to ensure that people have as little direct contact with each other as possible or that their contact is reduced to a minimum. Contact in rooms of the university, during breaks or other activities is to be kept to a minimum. Physical contact, such as shaking hands is to be avoided.

In the case of unavoidable direct contact, additional protection must be ensured! At consultation and information areas with personal contact, where the safety distance of at least 1.5 meters cannot be maintained, protective screens are provided.  Where such screens are not available and the minimum distance cannot be maintained, mouth-nose coverings must be worn.

At all times a minimum distance of at least 1.5 meters ("safety distance") must be maintained from other people in all directions, including on entry, when sitting and moving about. Where this is not possible, alternative protective measures (e.g. mouth-nose coverings) must be observed. The safety distance must be maintained in all university owned and rented buildings, parts of buildings and on the entire campus of Hochschule Geisenheim University!  Measures such as barriers, markings or access regulations are to ensure that the distance is maintained. All members of the university, users and guests are obligated to observe the measures for maintaining the safety distance. The safety distance must also be maintained when entering and leaving buildings and rooms and in queues. Group formations in buildings and on the premises are to be avoided.

Mouth and Nose Coverings (Community Masks)

A mouth and nose covering is mandatory in all 'high traffic' areas in Hochschule Geisenheim University, such as corridors, entrance areas, stairs and elevators. In class, students and teaching staff must also wear a mouth and nose covering. The same applies to areas and rooms that are intended to be used by students outside class, as well as to catering facilities, and whenever the distance requirement of 1.5 meters cannot be observed. This applies to all areas and activities at the university, in buildings, outdoors and in vehicles. The use of plastic face protection shields without wearing a mouth and nose covering in the buildings of Hochschule Geisenheim University is not permitted.

 

The Three Main Measures (AHA rules)

The three main measures (AHA rules) to reduce the risk of infection must be observed: Keep your distance, observe hygiene, wear a face mask.

In particular, regular and thorough hand washing with soap and water for 20 seconds before and after class is recommended.

In addition, hand sanitizers have been installed at the building entrances to enable the chain of infection to be interrupted when entering the building, even without using the washing facilities.

Ventilation

In order to protect against infection, interiors should be supplied with as much fresh air as possible. This is one of the most effective methods of removing potentially viral aerosols from indoor spaces.

Fresh air ventilation

The simplest form of ventilation is window ventilation. Impact ventilation, where windows are opened fully, must take place before or at the beginning of the event and then at regular intervals. A ventilation period of 3 to 10 minutes is recommended. Even more effective (if possible) is cross-ventilation via opposite windows.

The time interval for ventilation depends on the size of the room, the number of people, activities (normal speaking or e.g. choir singing) and the available window area. The SARS-CoV-2 occupational safety rule of the BMAS recommends ventilation after 60 minutes for offices and after 20 minutes for meeting rooms.

The Commission for Indoor Air Hygiene at the Federal Environment Agency has recommendations for schools that applies equally to seminar rooms at universities: For room sizes of approx. 60-75 m³ and a number of pupils of usually 20-30 children per class, intensive ventilation is to be provided in every (!) break in class with the windows wide open. In the case of teaching units of more than 45 minutes duration, i.e. also in double lessons or if only a short break (5 minutes) is planned between teaching units, this should also be done during the lessons. (...) If, during the lessons, individual students experience symptoms of illness such as repeated sneezing or coughing, the windows should be opened immediately (shock ventilation as described above). This also applies at home or in the office.

Ventilation systems (RLT systems)

HGU teaching rooms which have an air conditioning system are to be operated with a very high outside air volume flow in the winter semester.

In a statement, the indoor climate department of the German statutory accident insurance (DGUV) states: In technical ventilation, filtered fresh air is continuously fed from the outside into the interior rooms via central or decentralized ventilation systems (RLT systems). (...) In contrast to fresh air ventilation, ventilation systems, when correctly adjusted, guarantee a continuous and sufficient air exchange regardless of the external weather conditions. The risk of transmission of SARS-CoV-2 via properly maintained HVAC systems can be classified as low. For this reason, air handling systems should not be switched off, but on the contrary, the supply of fresh air via the air handling system should be increased and recirculation should be avoided or reduced as far as possible. Only a sufficient supply of fresh air contributes to a reduction of a virus-contaminated aerosol concentration.

In rooms with recirculating air coolers it is important to ventilate using the windows.

Mobile air circulation units

According to the Indoor Air Hygiene Commission (IRK) at the Federal Environment Agency, the most effective method of removing virus-containing aerosols from indoor spaces is to provide as much fresh air as possible. Mobile air filter units based on circulating air do not allow fresh air to enter the rooms. In the opinion of the IRK, the use of such air purifiers with integrated HEPA filters in rooms is not sufficient to effectively remove suspended particles (e.g. viruses) by filtering the indoor air over the entire period of use. The use of such devices cannot replace ventilation.

The Indoor Air Hygiene Commission (IRK) also describes which requirements must be checked in advance for the operation of such devices: This would require an exact recording of the airflow in the room as well as a specific placement of the mobile devices. The height of the air flow rate would also have to be adapted exactly to the local conditions and room occupancy. The use of such devices can therefore not replace ventilation measures. Treatment of air pollutants with ozone or UV light is rejected by the IDE for both health and safety reasons.

The above-mentioned documents are available at the following links (in German): 

Building Access / Opening Hours
  • Staff: Buildings are accessible using keys and chipcards.
  • Students: Classroom buildings will be open from 7 a.m. to 6 p.m. from October 19, 2020 .

Advice Services

The advisory services of the university administration, the degree programs and the central services are currently generally not available in person. This applies, among others, to the Admissions Office and the Examinations Office, which should be contacted by telephone, e-mail or post:  List of services. The Infopoint is open. Please note the limited opening hours.

Library
Opening hours and regulations are available here:  University Library

Mens­a
Opening hours and regulations are available here: Mensa

Classrooms

A plan of the classroom capacities has been put together, based on hygiene and distance regulations, and cannot be changed without prior approval. The maximum capacity in compliance with distance regulations (number of seats) is to be observed. Contact details must be supplied either via www.e-guest.de (online) or paper forms (offline).

  • Gerd-Erbslöh-Hörsaal (32 seats)
  • Atrium (70 seats) with hybrid technology
  • Aula (30 seats)
  • HS 20 (25 seats)
  • HS Sensorik 1 (24 seats)
  • HS Sensorik 2 (30 seats)
  • Sensorik GTZ (16 seats)
  • HS 2 (16 seats)
  • HS 3 (16 seats)
  • HS 4 (20 seats)
  • HS 5 (8 seats)
  • HS 6 (11 seats)
  • HS 7a (10 seats)
  • HS 7b (10 seats)
  • HS 7a (10 seats)
  • HS 8 (20 seats)
  • HS 9 (18 seats)
  • HS 10 (28 seats)
  • HS11 - contact A. Peters
  • HS 12 (17 seats)
  • HS 13 (10 seats)
  • HS 14 (7 seats)
  • HS 16 (6 seats)
  • HS21 (17 seats)
  • HS 32 (23 seats)
  • HS 33 (9 seats)
  • HS 34 (24 seats)
  • HS 35 (12 seats) - PC room
  • HS 44 (14 seats) 
  • HS 46 (10 seats)
  • HS 60 (12 seats)
  • HS 61 (12 seats)
  • HS 62 (9 seats)
  • Gruppenraum AStA (10 seats)
  • HS Praktikum RZ (19 seats)
  • Lernraum LMS (11 seats)
  • Arbeitsraum Monrepos 4 (4 seats)
  • Arbeitsraum Studis BK (4 seats)
  • PC-Raum Monrepos KG (5 seats)
  • Mensa (48 seats)

 

 

 

 

We are using E-guest for digital contact records!

Please install the app or use paper forms

Dealing with Suspected and Confirmed Corona Infections, Entry/Return from High-Risk Areas

Corona In­fectio­ns

The university is committed to recording suspected cases of Corona at an early stage so that protective measures can be taken as quickly as possible. Employees, students and guests are requested to immediately report a confirmed Corona infection or a quarantine requirement to the Occupational Safety and Healthcare Management Department by sending an e-mail to corona@hs-gm.de or by calling +49 6722 502 285 or 0170 2857749, if there was any personal contact at the university within a period of five days before the first symptoms appeared.

If there is a confirmed Corona infection and the person was at work in the five days before the first symptoms appeared, the workplace should not be used for a period of at least 36 hours, after which contact surfaces should be cleaned with standard household cleaning agents. Cleaning of contact surfaces after a Corona infection can be requested from the Infrastructure Department (haustechnik(at)hs-gm.de).

In general, the infection rate of Corona viruses on inanimate, dry surfaces decreases rapidly at room temperature or higher temperatures. According to current knowledge, shared files and papers do not pose a risk of infection if the contamination occurred more than 24 hours ago.

Regardless of the regular cleaning of surfaces, it is important to wash your hands regularly (20 seconds with soap) and to avoid touching your own face.

 

Notification Procedure for Suspected Infection / Definition of Contact Categories

Notification procedure for suspected infection:

Immediately inform your Head of Department / Manager / lecturer of all the facts:

  • Quarantine requirements from the Health Authority / due to travel regulations
  • Contact with an infected person
  • Suspicion of COVID-19 infection
  • positive Corona test

Then immediately notify corona(at)hs-gm.de and +49 6722 502 285 or 01702857749.
The neccessary steps will then be undertaken.

In case of a positive corona test or suspected COVID-19 infection, a list of people must be compiled with whom there has been direct contact at the workplace within the last five days (Contact Category I: face-to-face, i.e. any contact that lasted longer than 15 min and with a distance of <1.5 m without wearing a mask). These people must be informed and leave the workplace immediately and quarantine until contacted by the health authorities, who will usually impose an official quarantine, or until a negative test result is obtained.
All further decisions are made by the health authorities.

If you are not contacted by the health authorities, please contact corona(at)hs-gm.de after 3 days at the latest to discuss further action.
Superiors are obliged to ensure that all colleagues employed on site can be reached by telephone at all times. This private data should not be available to third parties.

You have had a confirmed or suspected stage 2 contact with a person who is ill with COVID-19 (Contact Category II, i.e. direct contact with a distance of less than 1.5 m but while wearing a mask or a contact that lasted less than 15 min)? You have had no direct contact but had contact to a direct contact person?Please describe the situation in writing (corona(at)hs-gm.de) or by phone +49 6722 502 285 immediately, so that further measures, e.g. home office can be discussed.

Return from High-Risk Regions

(valid for business and personal travel)

 

  • It is expected that no trips to countries outside Germany will be undertaken if the Federal Government has classified the trip as risky and it is not urgently necessary. As of October 1, 2020 a travel warning will automatically be issued for Corona risk areas.
  • People entering Germany who have stayed in a high-risk region at any time within the last 14 days (within the last 10 days, as of November 8, 2020) prior to entry must go directly to their own home or other suitable accommodation immediately after entry and should quarantine there for 14 days (10 days, as of November 8, 2020) .
  • Exemption from the quarantine obligation is possible if a medical certificate in German or English language can be produced, which is based on a molecular biological test for the presence of an infection with the coronavirus SARS-CoV-2. The test, if it was carried out before entry into  Germany, must not have been carried out more than 48 hours before entry into Germany. As of November 8, this exemption will no longer be possible, and the quarantine period can only be shortened after a 5-day quarantine period, with a negative corona test. The medical certificate must be kept for at least 14 days after entry and must be presented to the health authority immediately upon request.

Government information for travellers and commuters:
https://www.bundesregierung.de/breg-de/themen/coronavirus/faq-reisen-1735032

Current Foreign Office travel warnings:
https://www.auswaertiges-amt.de/de/ReiseUndSicherheit/reise-und-sicherheitshinweise

RKI important information and recommendations for people travelling to Germany:
https://www.rki.de/DE/Content/InfAZ/N/Neuartiges_Coronavirus/Transport/BMG_Merkblatt_Reisende_Tab.html

Information on the designation of international risk areas by the German Foreign Office, BMG and BMI
https://www.rki.de/DE/Content/InfAZ/N/Neuartiges_Coronavirus/Risikogebiete_neu.html

High-risk regions in Germany:
https://experience.arcgis.com/experience/478220a4c454480e823b17327b2bf1d4/page/page_1/

Travelling to Germany from Abroad - International Students and Staff

Anyone entering Germany who was in a high-risk area in the 10 days prior to arriving in Germany must immediately self-quarantine for 10 days. A region is considered high-risk if the number of newly infected persons has more than 50 cases per 100,000 inhabitants within the last seven days, see the RKI (Robert Koch Institute) list of designated  high-risk areas. Please note that the list of areas may change daily.

If you are entering from a high-risk area, you are obliged to register online, prior to arrival, at www.einreiseanmeldung.de, and then to go directly to your accommodation immediately after entering the country. For a period of 10 days after your entry you must quarantine in your accommodation. During this period you cannot be visited by anyone who does not belong to your household. You are solely responsible for maintaining the domestic quarantine. The local health authorities will be notified via your online registration, in order to check that you are keeping to the mandatory quarantine period.

You can take a test, at the earliest after 5 days in quarantine (recognized tests: https://www.rki.de/DE/Content/InfAZ/N/Neuartiges_Coronavirus/Tests.html). A negative test result means the quarantine period can end. You should keep the test result and the online registration details for at least 10 days after arrival and be prepared to show them to the health authorities upon request. If the test is positive you should follow the procedure listed above under 'Corona infections'.

The quarantine rules are lifted for the carrying out of the test only. You should go directly to the test center (see list below) and then must return directly to your place of quarantine, where you are required to remain until you receive your test result. Please take your online registration with you in order to be exempt from test fees within 10 days of arrival from high-risk areas (valid until December 1, 2020).

It is expected that no trips to countries outside Germany will be undertaken if the Federal Government has classified the trip as risky and it is not urgently necessary. As of October 1, 2020 a travel warning will automatically be issued for Corona risk areas.

Test Centers:

  • Wiesbaden: Wörther-See-Straße 14, 65187 Wiesbaden, "Drive In". Opening hours: Monday - Friday; 9a.m. - 1p.m.
  • Bioscentia Ingelheim (opposite side of the Rhein river), Konrad-Adenauer-Str. 17, 55218 Ingelheim: Opening hours: Monday - Friday; 8 a.m. - 4 p.m. & Saturday; 8 a.m. - 12 noon. Tel. (for appointment) +49 6132 781-7777
  • Frankfurt Airport: https://www.frankfurt-airport.com/de/lokationen/corona-testzentren.html

 

Government information for travellers and commuters:
https://www.bundesregierung.de/breg-de/themen/coronavirus/faq-reisen-1735032

Current Foreign Office travel warnings:
https://www.auswaertiges-amt.de/de/ReiseUndSicherheit/reise-und-sicherheitshinweise

RKI important information and recommendations for people travelling to Germany:
https://www.rki.de/DE/Content/InfAZ/N/Neuartiges_Coronavirus/Transport/BMG_Merkblatt_Reisende_Tab.html

Information on the designation of international risk areas by the German Foreign Office, BMG and BMI
https://www.rki.de/DE/Content/InfAZ/N/Neuartiges_Coronavirus/Risikogebiete_neu.html

High-risk regions in Germany:
https://experience.arcgis.com/experience/478220a4c454480e823b17327b2bf1d4/page/page_1/

Notification Obligation for Employees Returning from Abroad

Employees returning to Germany from a high-risk country must inform Human Resources without request by sending an e-mail to corona(at)hs-gm.de .

 

In addition, please refer to the Regulation to Control the Corona Virus, dated March 13, 2020, in its applicable version. For persons with a confirmed Corona infection and contact persons of category I with close contact ("higher" risk of infection) according to the RKI definition, the obligation to be physically present is lifted for 14 days, provided that public health authorities do not impose self-isolation. During that time, employees will work from home, if possible, using their office laptops. Affected employees must inform their departments without delay if home quarantine has been imposed.

 

Contact Person Tracking

If an infection is confirmed by a positive test result, the doctor reports the result to the public health authorities. People with suspected COVID-19 infection or a confirmed positive Corona test must stay away from the university/work place.


The public health authorities will then contact the person concerned and, if necessary, the university in order to determine further contact people. The following protocol is used:

  • For contact people in Category 1 (high risk of infection: e.g. direct conversation or living together) the public health authorites usually order a home quarantine.
  • For contact people in Category 2 (low risk of infection: e.g. people who spent time in the same room such as seminar rooms, lecture halls, etc., special measures are not usually applied. The contact person must, however, inform HGU via corona(at)hs-gm.de immediately in order to discuss further measures (see also FAQ: Notification Procedure fur Suspected Infections / Definition of Contact Categories)

Contact people in Category II or other contact people (contact to an infected person with a distance of more than 1.5 m or spending time in the same room) do not belong to the closer circle of contact people. Therefore, no quarantine regulations apply to them. As an additional preventive measure for contact persons in Category II, we refer to the possibility of working from home. Nevertheless, there are some information to be observed for 14 days after an infection has occured:

  • Continuously watch for symptoms during that period
  • If you should develop symptoms of respiratory diseases, such as cough, fever, chills or an inhibited sense of taste and smell, please call your general practitioner, ask for a sick note and then contact the public health authorites
  • Wash your hands regularly, observe the cough and sneeze etiquette and always wear a mouth and nose cover in places where it is not possible to keep your distance
  • Please reduce your social contacts to people belonging to a risk group as much as possible during that period (elderly people, people with a weakened immune system or a chronical illness)
  • Participant lists must always be kept and saved in case of enquiries from the public health authorities for contact person tracking (either via e-guest or with paper forms)

Study and Teaching

Information for First-Semester Students

We want to help you settle into university life and give you the opportunity to get to know the campus, your lecturers and, above all, your fellow students - in spite of the ongoing Corona pandemic.

As part of the Welcome Event for first-semester students, taking place from October 28 - 30, 2020, we have put together a program with various on-campus events. On this page you will find more information on the Student Information Center of Hochschule Geisenheim University, Student Representation, University Sport, and much more.

Please register for the Welcome Event of your degree program!

  • Information on prep courses
  • Program of the Welcome Event for first-semester students

IMPORTANT: please use your University E-Mail adress @mail.hs-gm.de for all uni-related communication! Check your in-box regularly!

 

Timetable

Timetables will be published around mid-October: https://www.hs-geisenheim.de/studium/studierende/stundenplan/ Classes will be offered both on-site and in asynchronous online formats.

 

Teaching Periods

Teaching begins Monday, November 2, 2020, and is planned to end February 12, 2021. There is no teaching between December 23, 2020 and January 3, 2021.

The examination weeks are planned for February 12 - 26, 2021.

 

Prep Courses

Prep courses (in German) are offered in order to help you at the start of your studies. Courses in Chemistry, Math, and Plant Biology will take place online on the Greenlight platform. Please note that you will need a copy of the Periodic System and a calculator for the Chemistry prep course.

Dates and further information:

https://www.hs-geisenheim.de/studium/studieninteressierte/vorbereitungskurse/

 

Accommodation

Should I move to Geisenheim or not? This question is being asked regularly and is very difficult to answer, since the developing pandemic could mean that we have to shut down our face-to-face teaching at some point. Until then, however, we will be doing our best to offer as much as we can on-site at the university.

 

Support Services

 

Se­mes­ter­ Da­tes

Start of teaching: November 2, 2020

No classes: December 23, 2020 - January 3, 2021

End of teaching: February 19, 2021

 

Admissions Office: https://www.hs-geisenheim.de/studierendenbuero/

Introduction of an Extended "Individual Standard Period of Study"

With regard to the fact that the summer semester 2020 is not taken into account in terms of the maximum BAFöG funding period, the State of Hesse ruled that "in derogation from the standard periods of study, as laid down in the the examination regulations according to § 19 of the Hesse Higher Education Act […], the standard period of study is extended by one semester for students enrolled in a university degree program during the summer semester 2020 or a study program that concludes with a state or church examination." (Order to Handle the Effects of the SARS CoV2 Pandemic in the Higher Education Sector, dated 1 July 2020 and published in the Law and Ordinance Gazette on 14 July 2020, p. 499)

 

 

Classes
  • The coming winter semester 2020/2021 will be a 'hybrid semester' with a combination of digital teaching and classroom-based courses.
  • Ongoing distance and hygiene regulations mean that only about 20% of the seats in the university's classrooms can be used. These will be used for face-to-face teaching.     
  • Generally, all modules will have include digital teaching so that students can study from home. 
  • Optionally, there will be face-to-face classes where students can (again) talk to lecturers in person.
  • Students will not be required to take part in all face-to-face teaching and lecturers will not be required to offer face-to-face teaching in addition to digital. 
  • Course planning and implementation is carried out by the degree programs, and care will be taken to ensure that face-to-face and digital teaching is coordinated.
  • A mouth and nose covering is mandatory during face-to-face classes and in all 'high traffic' areas in Hochschule Geisenheim University, such as corridors, entrance areas, stairs and elevators. The same applies to areas and rooms that are intended to be used by students outside class for study purposes, as well as to catering facilities. In addition, wearing a mouth and nose covering is mandatory whenever the distance requirement of 1.5 meters cannot be observed. This applies to all areas and activities at the university, in buildings, outdoors and in vehicles.

Information about the digital platforms (Stud.IP, Big Blue Button, etc.)

 

Face-to-Face-Teaching in Winter Semester 2020/21

In his video message on July 17, 2020, Prof. Alexander von Birgelen, Hochschule Geisenheim University's Vice President of Student & Academic Affairs, already pointed out the uncertain situation that is expected for the winter semester 2020/21.

Many students are now questioning if a physical presence in Geisenheim is necessary, also given the financial costs. Therefore, we would like to present the current planning status. Please bear in mind that the dynamic development of the pandemic situation may thwart our plans and we will need to completely revise our strategy. Nevertheless, we are hoping that the winter semester 2020/21 can be carried out as follows:

As in the summer semester 2020, the general rule for lectures in all B.Sc. and M.Sc. degree programs is: Online teaching as much as possible!

Hygiene and distance regulations for lectures, some of which are attended by more than 150 students, do not give room for any other solutions. Even in our largest lecture hall (200 seats) only 32 seats may be allocated. But as experience from the summer semester have shown, high-quality teaching can be guaranteed by using e-learning formats.

We are currently working on detailed plans, in compliance with hygiene regulations, for practical exercises, tutorials and projects in small groups. All of our B.Sc. degree programs depend on projects, practical exercises, seminars and tutorials being carried out with a "hands-on and practical approach" on campus, so that students can develop practical skills in their professional area.

It is very important to us that you as first-semesters and more advanced students are here in Geisenheim and can take part in face-to-face courses. Practical exercises, tutorials and similar courses usually require an attendance of 75 to 80 % in order to be concluded successfully. Please refer to the curricular and the module guide of your degree program to get more information.

As soon as the planning of the timetables of the individual degree programs are finished – presumably in mid-October – they will be available online.

We want to help you as first-semester students to settle into university life with as many face-to-face courses as possible. After all, the social aspects of studying, like the interaction with fellow students and getting to know your lecturers and the campus, are essential for a smooth start. Therefore, we are happy to welcome you here in Geisenheim on the University Introduction Days, October 28 to 30, 2020.

 

https://www.hs-geisenheim.de/fileadmin/assets/Nachrichten/2020/Coronakrise/20200928_Hybridsemesterkonzept_WS_2020-21.pdf

 

Timetable

In mid-October, we are planning to publish a timetable for the winter semester 2020/21 that includes all face-to-face courses as well as the ongoing online courses (which require students to log into the respective courses at the times indicated in the timetable)

URL: https://www.hs-geisenheim.de/studium/studierende/stundenplan/

Examinations

Repeat exams from the summer semester 2020 are currently being planned and the schedules will be issued during week 44.

Exams will start November 16 and are planned through to December 18.


Examination schedules can be found here under the 'specific information' for your degree program.

The examinations are taking place under strict hygiene regulations; please read them before participating in the examinations - info here.

Please note that, due to external developments, there may be changes in our planning, so please check the information on the Examinations Office homepage regularly. The information on the homepage is the most current.

 

Oral Examinations / Vi­deo Con­fe­rences

Oral examinations are generally possible, under consideration of the hygiene concepts.

In the winter semester 2020/21, the Examination Committees may permit special forms of examination, such as video conferencing. In the case of video conferences, it must be ensured, among other things, that all participants agree to this form of examination, that the identity of the examinee can be established by means of an identification card, that he or she is alone in the room and that no inadmissible aids are used.

If examiners or students belong to a risk group or cannot be present due other significant reasons, there is the possibility (if approved by the relevant Examination Committee) to conduct the oral examination as a video conference. It must be ensured that all parties involved agree to this form of examination, that the video conference is managed by the examiner(s) and conducted using a secure service, that the identity of the examinee can be established by video image and showing an official identification document, that he/she is alone in the room and no unauthorized aids are used, and that an examination protocol is drawn up in the usual manner. The explanation of the examination evaluation to the examinee is given orally during the video conference. If the candidate fails, he/she confirms orally that the evaluation has been explained to him/her. In the event that the examination has to be cancelled for technical reasons, the examination will be deemed not to have been taken. This is determined by the examiner or the Head of the Examination Committee. If this procedure is not wanted, the examination may have to be postponed to a later date.

 

 

Written Exams

Registration Procedure

The usual procedure to register in QIS is unchanged, also automatic registrations will still be possible. For registration periods and examination dates, please refer to the schedules or go to the website.

 

Safety Concept during Examinations

  • All students have been assigned pre-determined lecture halls. Students cannot choose the lecture hall on their own. Your lecturer will inform you of the assigned lecture hall beforehand.
  • The designated seats are to be taken, remaining seats must stay empty.
  • General distance regulations apply when entering and leaving the lecture halls.
  • Sanitary wipes are provided in front of the examination room. Please use them to clean your seat and table.
  • Contact data must be collected, if possible by using E-guest, QR code.
  • Hygiene regulations of the RKI must be adhered to (sneeze etiquette, hand hygiene).
  • Please observe the distance rules and the obligation to wear a mask. Wearing a mouth and nose covering is mandatory in all "high-traffic areas", during courses and exams at Hochschule Geisenheim University. Please bring your community mask.
  • Trips to the toilet should be kept to a minimum, if possible. The safety concept for toilet facilities must be observed (Please see notices posted in the toilets).

 

Additional Information from the Examinations Office

Students belonging to a risk group can withdraw from the examination attempt - as in case of illness - with a doctor's certificate. The obligatory registration for the next attempt remains unaffected! The doctor's certificate must be submitted to the Examinations Office within the commonly known period.

Thesis

For any questions concerning your thesis, please contact your lecturers / supervisors or members of the Examinations Office.

Writing a thesis in Corona times creates new challenges for us. If, due to the current situation, you cannot work on your prepared topic and wish to work on a different one, please contact your supervisor. Upon request, the Examination Committees will deal with your cause and come up with a suitable solution. Your degree program administrator in the Examinations Office will then finalize the confirmation of the extension and discuss additional formalities with you.

 

 

Use of the Cafeteria (Mensa)

The Mensa is re-opening in Corona mode! Max. 48 seats!

 

"To go" or "Eat-in"

We ask that all students, staff and guests follow the following rules in the Mensa:

  • A face-mask is to be worn when entering and leaving, as well as at the counter
  • Keep a distance of 1.5 m to others
  • QR-Code or paper form registration! (not for To Go!)´
  • No self-service!!!

Food, trays, and cutlery will be handed out at the counter!

Please check the room capacity on the monitors and info-pages, and avoid creating crowds!

Information about the Mensa

Study Advice Service

Study Advice Service provides counselling on the phone, via e-mail, with video conferencing or on the campus.

Please make an appointment by sending an e-mail to studienberatung(at)hs-gm.de or by calling

+49 6722 502-705 or +49 160 97066044

Study advice on the premises is carried out outside, if possible, during a tour of the campus and in accordance with hygiene regulations.

Internship and Vocational Semesters (BPS)

The Internship and Vocational Semester (BPS) Advisors are happy to help you with any questions regarding BPS.

Please contact them if you need assistance or your BPS must be postponed or split. We know that companies can only offer internships or vocational semesters under difficult circumstances. Please stay in touch with us to find individual solutions.

 

 

Stays Abroad
  • Stays abroad are generally possible. The current pandemic can lead to short-term changes however, and it is therefore strongly recommended that, before beginning a stay abroad, you should inform yourself about the entry and residence conditions of the respective host country as well as the requirements and general conditions of the host institution.
  • Staff members should also inform themselves about the university's guidelines on business trips.
  • Furthermore, we recommend that you regularly check the websites of the Foreign Office and the host institution for information.
  • Students who are required to complete mandatory stays abroad should contact the respective examination committee.
  • Postponing the stay is possible in most cases. Whether an approved scholarship has to be repaid in case of early termination or non-appearance has to be checked in each individual case or depends on the requirements of the respective scholarship provider.
  • If you have successfully applied for an exchange place, you can use the online services of the host university. In many cases, it is also possible to combine classroom and online teaching and can be financially supported.
  • If you have any questions, the International Office  team will be happy to help you.

 

 

Library

Due to the current Corona Regulation, the library is required to reduce the number of visitors to its facilities. Nevertheless, the Library Team wants to continue to support you as much as possible by providing the following services:

  • The library is open for users from 9 a.m. to 3 p.m. Monday to Friday with limited services. Please go to our website for up-to-date information on our opening hours (https://www.hs-geisenheim.de/bibliothek/). Wearing a mask is mandatory when entering the library. Please also note possible access restrictions and distance rules.
  • During the opening hours the Library Team can be reached for information and enquiries (including extending borrowed media) via the usual channels: by e-mail Auskunft-Bibliothek(at)hs-gm.de, phone 06722 502 261 and WhatsApp 0171 10 27 571.
  • Books from the University Library collections can be pre-ordered by sending an e-mail to Auskunft-Bibliothek(at)hs-gm.de. The books will be available for collection at the counter during the above mentioned opening hours.
  • For returns, please use the box at the library entrance.
  • Three workstations have been installed in the Foyer of the campus building where you can access the Campus WiFi on your own devices, use the online services on site or view other literature. The workstations are spaced far apart and hand sanitizers are provided. The workstations and workrooms in the library cannot be used.
  • Library staff supports you in your book searches and handle your research requests.
  • The student printer can be used for copying/printing purposes via USB flash drive.
  • Tutorials on researching and managing literature using Citavi are available. Tutorials can either take place in the library facilities and are limited to one person or as a webinar.
  • Hochschule Geisenheim University's e-learning platform (Ilias) also features online courses on how to use the library and literature research.
  • Due to the restricted inter-library lending service of the HeBIS network, employees and students are being assisted in finding and implementing alternatives to inter-library borrowing.
  • Library staff also provides assistance in accessing online media.
  • New literature will be ordered where possible and subsequently made available.
  • The copying and sending of ordered journal tables of contents and journal articles to employees will continue.

Should you have any questions or require further assistance, please contact the Library Team using the channels mentioned above.

Meetings, Conferences and Non-Curricular Events

General Conditions and Room Booking

Events such as conferences, meetings and further education events are not authorized at the moment.

Contact: Julia Baumberger  veranstaltungen(at)hs-gm.de

 

Limited Room Capacities

Curricular face-to-face courses during the winter semester starting on November 2, 2020, and written examinations of the winter semester until the end of March 2021 are prioritized with regard to the allocation of rooms. Due to limited room capacities - only 20 % of the original seats are available - these courses and examinations cannot be carried out on campus in most cases. As an alternative, the organizer may use external rooms / rentals.

Hygiene Concept Required

For questions on how to draw up a hygiene plan, you may seek personal advice by contacting Occupational Safety and Health Management. The responsibility for the creation and implementation of a hygiene concept / risk assessment lies with the organizer. Measures to reduce the risk of infections and to track contact data must be observed.

Priorities in Room Allocation

Written examinations in the summer semester until the end of October, introductory courses for first-semester students in the last two weeks of October as well as curricular face-to-face courses during the winter semester starting on November 2 are prioritized with regard to the allocation of rooms.

Avoiding Possible Costs

The further development of the pandemic situation is unpredictable. In some cases, local or regional lockdown measures have to be expected. In order to avoid potential costs due to short-term cancellations, alternatives such as online formats shall be considered when planning an event. 

 

Regulations for Employees

Instructions for Handling the Corona Virus in the Business Area of the HMWK

The instructions for handling the Corona virus in the business area of the HMWK, dated October 28, 2020, must be observed. Hochschule Geisenheim University's agreement on "mobile work" remains unaffected and continues to apply unti March 31, 2021.

 

Risk Groups

According to updated information from the Robert Koch Institute (RKI), the large number of potentially predisposing medical conditions and their degree of severity (e.g. existing organ damages) as well as many other influencing factors (e.g. age, sexe, weight, certain behaviors, adequate medical treatment) demonstrate the complexity of risk assessment. Therefore, it is not possible to make a general classification of a risk group. On the contrary, a medical practitioner needs to make a personal risk assessment.

A doctor's certificate must be provided in order to lift your obligation to be present at the workplace because you belong to a risk group. The doctor's certificate must confirm that, according to RKI criteria, you are more likely to suffer from a severe COVID-19 infection. It has to be presented to your superior for information purposes. The original must be sent to HR & HR Development.

Your superior is not authorized to make a copy of the certificate. After the end of the pandemic, HR will destroy all doctor's certificates immediately and in compliance with data protection laws.

If work at home with a mobile office PC is possible, mobile work can be authorized. Agreements on mobile work continue to apply.

If work at home is not possible, work must be organized at your workplace in compliance with hygiene and safety standards (maintaining a distance of at least 1.5 metres, if necessary, working when fewer people are around, or assignment to a different task).

If neither working from home nor working at your workplace is possible, plus hours in the flexitime account or other overtime hours need to be used.

If all of the above possibilities are exhausted or are not possible after consultation with superiors, paid leave of absence from work can be considered. In these cases, please contact HR & HR Development.

 

Care of Children and Relatives in Need of Care

f the nursery, kindergarten or school is closed due to infection prevention measures, employees with children under 12 years of age can be allowed to work at home for home care reasons. The home office agreements already made continue to apply.

In exceptional cases, leave of absence from work or service with continued payment of remuneration may be granted for periods outside school holidays or closing times if

  • the shared childcare facility or school is partially or completely closed or in restricted regular operation
  • the children have not yet reached the age of 12 or are in need of help due to a physical, mental or psychological impairment 
  • work at home, if necessary with reduced working hours, is not possible
  • plus hours on the flexitime account as well as overtime hours have already been used 
  • holiday for 2019 has already been used
  • alternative childcare options (e.g. emergency childcare, other parent, family care group) are not available on an hourly basis. a

The same applies to the care of a close relative in need of care if the day care facility closes due to infection prevention measures or admission is not possible.

If all of the above possibilities are exhausted or are not possible after consultation with superiors, paid leave of absence from work may be considered. In that case, please contact HR & HR Development.

Mobile Work

Employees can work from home, if the following criteria are met:

  • The tasks must be suitable for being carried out at home.
  • The main part of the work is carried out at the workplace.
  • Service operations can be maintained.
  • Data protection and data security is guaranteed.
  • Any overload is avoided.
  • Participation is voluntary.
  • No overtime hours can be accumulated.

Respective superiors are responsible for proper operation.

The service instructions for handling the Corona virus in the area of responsibility of the HMWK, dated October 28 and October 31, 2020, remain unaffected.

 

Tips for Mobile Work

For further information on mobile work, please go to the management portal of Hochschule Geisenheim University

The elearning Department will also provide tips on virtual meetings and conferences.

 

 

 

Time Recording
  • On days on which employees work from home all day, they contact the HR Department to report their actual working hours. No overtime hours may be accumulated on days on which employees work from home. Exceptions can only be made in individual cases.
  • On days on which employees work partly at Hochschule Geisenheim University and partly at home, they book their arrival and departure time at the time recording device. For reporting their actual working hours for mobile work, they contact the HR Department. No overtime hours may be accumulated on days on which employees work from home. Exceptions can only be made in individual cases.
  • On days on which employees work at Hochschule Geisenheim University all day, they book their arrival and departure times at the time recording device. On these days, flexitime plus hours and minus hours are recorded as usual and can be used in accordance with the flexitime employment agreement
  • Travel time between the office and the mobile workplace does not count as working time

For further information, please go to the management portal of Hochschule Geisenheim University

 

Overtime in Mobile Work

In general, overtime / plus hours during mobile work outside the campus are not possible. Exceptions can only be made in individual cases if the current pandemic-related workload requires extra working hours.

 

 

Official Meetings and Committee Meetings

Official meetings and committee meetings may take place in compliance with enhanced hygiene standards. Meetings should be reduced to a minimum.

How can I protect myself and others during meetings?

  • The Federal Center for Health Education has summarized the most important hygiene information in this diagram
  • Consider if the meeting can be postponed or replaced by a conference call
  • Reduce the number of participants to the required employees/participants
  • Limit topics and schedule to what is absolutely essential
  • If possible, arrange the seats in the room to allow a safety distance (1 - 2 m is recommended)
  • Do not shake hands
  • Everyone should wash their hands thoroughly before the meeting begins
  • Participants with cold symptoms should not take part in the meeting
  • Participants or people returning from high-risk areas should not take part or they may participate via conference call
  • Observe coughing and sneezing hygiene. Do not cough or sneeze into your hand but in the crook of your arm or, preferably, leave the meeting room for a short period of time.
  • Always take your used tissues with you and dispose of them in a closed bin.
  • Keep your distance in personal discussions. A 15-minute lively conversation between two people in a room without any safety distance is considered enough for a transmission of the corona virus.
  • For possible inquiries, make a list of all participants with names and contact details (phone number, e-mail) and keep it in a safe place
Bringing your Children to the Office

To reduce the risk of infections, employees may not bring their children to work.

 

Reporting Sick

In case of illness, all employees have to report sick on the first day of illness. From the 4th calender day onwards, a sick note is required.

 

 

 

Vacation
  • As a general rule, any approved recovery holiday cannot be reclaimed because of the Corona pandemic or holiday trips being cancelled as a result.
  • As usual, already approved recovery holiday can only be reclaimed in justified individual cases with the consent of your superior. This can be the case if, for urgent operational reasons, the employee is considered indispensable for maintaining services and operations despite of a planned holiday.
  • Please note that any remaining days of vacation from 2019 will expire if they are not used until 09/30/2020 at the latest.
  • Employees who could not use their days of vacation from 2019 until 09/30/2020 due to operational reasons with regard to the Corona pandemic may submit a request for deferring the expiry date. In that case, any remaining days of vacation have to be used until March 31, 2021. For that, the employee needs to submit a request as well as a written statement by the superior to HR.
Further Training

Further training should take place digitally (webinars) if possible. In case digital alternatives are not possible, urgently required trainings may take place face-to-face in compliance with applicable hygiene and distance regulations.

Participating in external trainings is possible if hygiene and safety standards are adhered to. Regulations for business trips must be followed.

 

 

Business Trips
  • Superiors and the business travellers have to carefully evaluate if the business trip is absolutely necessary. 
  • Alternatives such as video conferencing or conference calls are to be prioritized.
  • If a business trip is indispensable, employees should use an official or private car, if possible, and they may not carry any passengers. Public transport should be avoided where possible.
  • In terms of travel expenses it can be assumed that valid reasons exist for travelling in your own car pursuant to Section 6 (1) of the Travel Expenses Act of the State of Hesse and a mileage allowance reimbursement amounting to EUR 0.35 can be granted.
Selection Interviews

Selection interviews may take place in the usual face-to-face setting again if hygiene standards, as outlined in the Instructions for Handling the Corona Virus, are adhered to. This also applies to interviews as part of appointment procedures.

Interviews may also take place in a digital form. For important information on digital interviews, please get in touch with the responsible departments beforehand.